Manager Transition Update

June 2018 Manager Transition Update

Open items are transitioning to our new manager, as new items come up.  The Board is assisting by taking on some of the day-to-day responsibilities.  This is though of as a short-term solution until the transition is complete.  However, there are some items that are not on the transition plan and are retained by the Board.  Responsibilities will be the topic of a future board resolution to clarify roles and responsibilities.

Manager’s Responsibility and Status

  • Paying bills – transitioned
  • Billing and collecting assessments – parts transitioned.  Waiving late fees and approving account credit is a function that belongs to the Board and will not be transitioned, per the Assessment Collection Policy.  Waiver requests for fines related to violations are handled through 209.007 hearings at board meetings, which must be requested by the homeowner.  Manager is handling requests – Board makes decisions, per the Fine and Enforcement Policy.
  • Property repairs and maintenance – mostly transitioned, but Board is still heavily involved in coordination with suppliers.  Some of this responsibility will be transitioned to the new [Community Needs Panel], at an appropriate time.
  • Enforcement – partially transitioned.  Board providing guidance and follow-up.
  • Reporting – transitioned.
  • Homeowner questions – mostly handled by manager, but with coordination and support of the Board.

If you would like clarification or have any questions, please contact the Board of Directors.

Approved by the Board of Directors on:  June 13, 2018.

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